S SourceNow VMS Vendor Management System + MSP Book a call
100% supplier-fundedNo long-term contract1,300+ vetted suppliers

Finally See What Temp Labor Costs You

Every requisition, worker, invoice, bill rate and compliance document in one real-time system, across every site. Your staffing agencies fund the platform, not you.

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No minimum spend. No long-term contract.

Why change

You Are Not Overspending on Temp Labor. You Just Cannot See It.

Most multi-site companies run contingent labor with no system behind it. The cost is not hidden by fraud. It is hidden by fragmentation.

Running contingent labor without a system

  • ×10 to 25 staffing agencies, each billing at different rates on different schedules
  • ×HR and operations leaders spending hours every week chasing paperwork and reconciling invoices
  • ×No common performance standard, so no one can tell which agency performs and which does not
  • ×Finance has no reliable number for the budget and no visibility into actual markups
  • ×Compliance tracked by hand, worker by worker, site by site

One system, one point of accountability

  • +Every requisition, worker, agency invoice, compliance document and bill rate in a single platform, in real time
  • +Invoices generated from approved timesheets, which eliminates rate creep and invoice disputes
  • +Hard rate caps by role, location and labor category block over-rate submissions at the system level
  • +Supplier performance scored on fill rate, time-to-fill, compliance accuracy and invoice accuracy
  • +A supplier-funded model that aligns the platform with your cost efficiency, not your spend

Features

The Full Contingent Workforce Lifecycle in One Platform

SourceNow VMS is a proprietary, cloud-based platform built and supported entirely by SourceNow employees. Mobile-first, with no limits on users, suppliers, requisitions or transaction volume.

01

Saaji AI Agentic Intelligence

Post job orders, query headcount or find spend reduction opportunities by voice or text, with no manual report building.

02

Inverted invoicing

The system generates invoices from approved timesheets instead of accepting agency-submitted invoices, eliminating rate creep and disputes.

03

Rate governance

Rate cards by role, location and labor category with version control. Hard caps block over-rate submissions; exceptions require explicit approval and are logged.

04

Compliance automation

Requirements configured per role with expiration monitoring and automated alerts. Workers can be hard-blocked until requirements are met.

05

Timekeeping your way

Use your existing HRIS time clock (primarily UKG), mobile geolocation punch-in or biometric options. Agencies get automated daily punch correction reports.

06

Real-time analytics

Live dashboards for workforce spend, vendor performance and compliance, with raw CSV export for ERP and BI ingestion.

07

Onboarding and offboarding

Automated triggers, assigned owners, reminders and a full audit trail from start date through access termination and equipment return.

08

Specialized healthcare VMS

Locum tenens scheduling, credential verification and clinical workforce management for healthcare organizations.

The flow

Live in 8 to 12 Weeks, Faster for Straightforward Programs

A simple route from setup to steady output.

01

Planning and discovery

Weeks 1-2: scope confirmation, governance alignment, requirements workshops, supplier strategy and integration planning.

02

Configuration and build

Weeks 2-3: workflow setup, rate cards, approval chains, user roles, onboarding rules and reporting configuration.

03

Integrations and data validation

Weeks 4-5: data mapping, integration setup, testing and validation, all included at no additional cost.

04

Supplier and user onboarding

Suppliers, hiring managers and approvers get full functionality on any device via the mobile-first platform.

05

End-to-end testing and go-live

Testing across the full lifecycle, then launch. With active participation and limited initial integrations, go-live can happen in 4 to 8 weeks.

$0You pay for software, implementation, integrations and support
2-3%Platform fee retained from staffing agency invoices, not added on top
4 weeksFastest go-live for straightforward programs
1,300+Vetted suppliers in the SourceNow marketplace

Common questions

The Questions Every Buyer Asks

How much does SourceNow cost?+

Nothing to you. SourceNow operates on a vendor-funded model. Our fee, typically 2 to 3%, is retained from staffing agency invoices. You pay no software license, no implementation fee, no integration fee and no ongoing support fee. In most programs, clients see a net reduction in total contingent labor spend within the first year, even after the agency fee is factored in.

If the agencies pay for it, will they raise my rates?+

The fee comes out of the existing margin agencies earn on your bill rates. It does not get added on top. This is a standard model in contingent workforce management. We typically renegotiate your bill rates downward as part of implementation, so the net effect is lower total spend even after the agency fee is accounted for.

Is there a minimum spend or volume requirement?+

No minimums. We work with companies running 50 concurrent workers and $10M in annual contingent spend up through $1B programs. The model scales in both directions.

Is there a long-term contract?+

No long-term contract is required. Most clients stay because the program delivers value, not because they are locked in.

Are integrations included or do they cost extra?+

All integrations are included at no additional cost. That covers design, build, testing and ongoing maintenance, including Workday, UKG, Paylocity, ADP, Bullhorn, Oracle, QuickBooks, Power BI and Tableau. The only exception would be highly customized middleware outside standard API development.

How long does implementation take?+

Standard implementation is 8 to 12 weeks. For companies with active participation and limited initial integrations, we can accelerate to go-live in 4 to 8 weeks. We have done it in four weeks for straightforward programs.

Get started

Put a Real Number on Your Contingent Labor Spend

Book a call to see how SourceNow consolidates your agencies, invoices and compliance into one system, at no software cost to you.

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